How to Contact the Seller of a Property You’re Interested In

This article will guide you through the best practices for contacting sellers on a commercial real estate listing platform.

Step 1: Review the Listing Details

Before contacting the seller, thoroughly review the property listing to ensure it meets your criteria. Take note of the following:

Property Features: Understand the key features and specifications of the property.
Pricing Information: Be clear on the listed price or lease terms.
Availability: Check the availability date to ensure it aligns with your timeline.

Step 2: Prepare Your Questions

Having a list of prepared questions will make your interaction with the seller more productive. Consider asking about:

Property Condition: Inquire about the current condition and any recent renovations.
Lease or Sale Terms: Clarify the terms of the lease or sale, including any additional costs.
Negotiability: Ask if there is room for negotiation on the price or terms.
Utilities and Maintenance: Understand what utilities and maintenance responsibilities are included.

Step 3: Use the Platform’s Contact Features

Most commercial real estate listing platforms offer various ways to contact sellers:

Direct Messaging: Use the platform’s built-in messaging system to send a direct message to the seller.
Email Contact: Some listings provide an email address for the seller or broker. Use this to send a detailed inquiry.
Phone Contact: If a phone number is provided, consider calling the seller for a more immediate conversation.

Step 4: Craft a Professional Message

When reaching out, ensure your message is professional and concise. Here’s a template you can use:

Subject: Inquiry About [Property Address/Listing ID]

Dear [Seller/Broker’s Name],

I am interested in the commercial property located at [Property Address/Listing ID]. I have reviewed the listing details and would like to request more information regarding the following:

[Your specific question 1]
[Your specific question 2]
[Your specific question 3]

Additionally, I would like to schedule a viewing at your earliest convenience. Please let me know a suitable time.

Thank you for your time, and I look forward to your response.

Best regards,
[Your Name]
[Your Contact Information]

Step 5: Follow Up

If you don’t receive a response within a few days, consider sending a follow-up message. Be polite and reiterate your interest in the property.

Subject: Follow-Up: Inquiry About [Property Address/Listing ID]

Dear [Seller/Broker’s Name],

I hope this message finds you well. I am following up on my previous inquiry about the commercial property located at [Property Address/Listing ID]. I am very interested and would appreciate any additional information you can provide.

Thank you for your attention to this matter. I look forward to your response.